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4.01 Selecting Records

The previous chapter showed you how to make reports easier to read by sorting and grouping the data. This made it possible to break down large amounts of data into smaller and easier to understand sections. Another way to make it easier to understand reports is by filtering out unnecessary data prior to printing the report. Filtering data lets you customize the report to the user’s preferences so that only information specific 2to their current needs is shown.

Filtering data consists of two levels. The first level uses the Select Expert to specify which data to print on the report and which data should be filtered out. But the Select Expert by itself only creates a static selection formula. It doesn’t take into account the user’s preferences. So the second level builds upon the Select Expert by creating parameters that query the user for the specific data they need. These preferences are used within the selection formula so that the report is customized to the user’s needs.

This chapter first shows you how to filter data using the Select Expert and then shows you how to create advance filters using parameters. Parameters are covered in great detail because they are also...

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